WELCOME TO HAVERFORD BOPS
The Band & Orchestra Parents Organization (BOPs) is a parent-run organization that supports the music education program in the School District. Established in 1929, our original mission was to purchase uniforms for the band, orchestra, and color-guard.
Over the years, BOPs has added other essential duties to support music education, including, but not limited to,:
Support football band, competition band, and color guard through bus transportation, chaperones, and transport of musical instruments.
Run the Doghouse and Puppy Shack, the snack bars at all football games (fundraiser for uniforms).
Administer music uniforms for every middle school and high school student musician, including fittings/collection, cleaning/maintenance and replacement.
Plan and implement high school band and orchestra trips to Virginia Beach and Disney World, which alternate and occur every other year.
Manage gift card and grocery scrip program to allow student musicians to fund raise for their own trip accounts
Host fundraisers for BOPs general fund and for student-musicians
Maintain and manage the trip accounts (i.e. an account of funds raised) for each student musician who participates
Liaise with school district and communicate with music parents through BOPs blasts, website and Facebook page
Fund, develop, and manage Senior Recognition events
Provide scholarships to outstanding Senior student musicians
Work with music directors on special events in the middle and high school, such as Orchestra Kindergarten Concert and the Evening of Jazz
Hold Executive Committee meetings and General meeting to manage organization and record activities
Maintain and abide by organizational Bylaws which are reviewed/revised every four years
Maintain 501(c)(3) status
Middle School and High School Concerts
Miss the a concert? Recorded concerts are available H-Vision Haverford High School's televised news station. Click here for the YouTube link.
2023-24 BOPS BOARD POSITIONS - MUSIC STUDENTS NEED YOU!
It takes a team to pull off all the amazing events for the student's in our music programs. We have many ways for members to be involved depending on your interests and availability. Opportunities are announced in the weekly BOPs email or you can reach out to us at: email@example.com if you are interested.
2023-2024 Open BOPS Board Positions:
Terms begin July 1st
BOPS Officers – Elected Positions
One-year term, renewable up to two years- One president will be designated as “Vice President” on legal and financial documentation.
Schedule Officer and Board meetings
Lead or designate a board member to run BOPs meetings
Prepare meeting agendas prior to every Officer and Board meeting
Reserve a room for meetings or provide Zoom link
Email meeting confirmation and agenda to all members
Meet and communicate regularly with the band and orchestra directors to accomplish their goals each year and funding requests
Communicate regularly with Officers and Board members
Abide by and communicate the BOPs bylaws to Board and committee members
Uphold community standards for behavior compliant with the Haverford School District
May serve as a member or chair of any committee
Keep an accurate accounting of all members and their contact information
Manage annual membership registration process
Provide oversight of annual nominations process
One year term, renewable up to two years
Record monthly meeting minutes and share with board and membership
Maintain the on-line calendar and communicate any conflicts
Update and maintain Mail Chimp account
Send all email communications (aka weekly blast) to BOPs membership and music directors and/or share responsibilities with designee.
Communicate with Webmaster/Social Media Coordinator to ensure consistent messaging is shared across BOPs’ communication platforms
Have access to the membership list
Maintain list of Officers and Board members including contact information
Maintain files in Google Drive and provide access to Board members
Support the annual nominations process and identify potential candidates from the membership list
All positions are one-year renewable terms unless otherwise stated. These are not elected positions. Coordinators are responsible for checking that volunteers have their PA volunteer clearances unless otherwise stated below.*
High School Orchestra Liaison
Represent the interests of the orchestra membership and act as liaison between that membership, the orchestra director, and the BOPs Board
Coordinate all chaperones and volunteers for orchestra events including local adjudicated competitions.
Manage volunteers for Haverford Township Day performance in October
Coordinate the Kindergarten Concert performance in February
Coordinate Senior Recognition program in the spring
Arrange/provide support at concerts as needed
Assist orchestra director in other areas as requested
Middle School Orchestra Liaison (works with Middle School Band Liaison)
Represent the needs of the middle school membership and communicate them to the orchestra directors, and BOPs Board
Coordinate all chaperones and volunteers for events
Coordinate High School course scheduling meeting for 8th grade band and orchestra families in February
Serve as coordinator for Middle School band trips
Arrange/provide support at concerts as needed
Assist in the fitting, distribution, collection and maintenance of student orchestra uniforms
Assist middle school music director(s) in other areas as requested
High School Orchestra Uniform Co-Coordinator (1 open position)
Coordinate the fitting, distribution, collection and maintenance of all uniforms for the Orchestra and Wind Ensemble
Coordinate volunteers needed to accomplish the above
Communicate the uniform needs to the Music Directors
Coordinate purchase of uniform-related needs using the Doghouse account
Color Guard Coordinator
Represent and assist with the interests of the color guard membership and act as liaison between that membership, the color guard coaches, the band director, and the BOPs Board
Arrange/provide support at events as required
Senior Recognition Banquet Coordinator
Oversees the organization and planning of year end celebration for all graduating seniors
Communicates with Scholarship Coordinator to get names of students
Coordinates all aspects of the banquet including volunteers and MCs
Includes recognition of parents who have served or are serving on the BOPs board
Serves as Chair to the Scholarship Committee and oversees the application and selection process
Works with music directors to review applications
Coordinates with Treasurer to process checks for the students
Provides Senior Banquet coordinator with list of recipients and checks
If you are interested or have questions, please contact firstname.lastname@example.org
VOLUNTEERING & CLEARANCES
There are many ways to support our Band and Orchestra programs: Volunteer with BOPs!
We need volunteers to help with various events during the year. Many activities require only a few hours of time. Volunteering your time is also a great way to stay involved in your child’s active life. Watch for email messages from BOPs asking volunteers.
If you plan to volunteer – and we hope you do – please read the requirements of the clearance process on the school district's website. Please note:
If you have lived in Pennsylvania continuously for the last 10 years, FBI fingerprinting is not necessary. A residency affidavit may be submitted in lieu of the FBI check.
Clearances are now valid for 5 years.
This school year is a trip year! The high school band and orchestra will be traveling to Virginia Beach, Spring 2024, to participate in the Festivals of Music competition.
Please attend a trip meeting on Thursday, August 24, at 6:00. You can enter by the band and orchestra rooms. We will meet in the auditorium if possible, and may need to meet in a music room.
2022 Winter Concert - 5th/6th
2023 Spring Concert (jazz sets only):
2023 Winter Concert
2023 Spring Concert - HMS 6th Grade Instrumental Music and Fords
2023 Spring Concert - HMS 7th & 8th Grade Band