WELCOME TO HAVERFORD BOPS

2023-24 BOPS BOARD POSITIONS - MUSIC STUDENTS NEED YOU!

It takes a team to pull off all the amazing events for the student's in our music programs.  We have many ways for members to be involved depending on your interests and availability. Opportunities are announced in the weekly BOPs email or you can reach out to us at: president@hhsmusic.org if you are interested.

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2023-2024 Open BOPS Board Positions:

Terms begin July 1st

BOPS Officers – Elected Positions

Co-Presidents

• One-year term, renewable up to two years- One president will be designated as “Vice President” on legal and financial documentation.

• Schedule Officer and Board meetings

• Lead or designate a board member to run BOPs meetings

• Prepare meeting agendas prior to every Officer and Board meeting

• Reserve a room for meetings or provide Zoom link

• Email meeting confirmation and agenda to all members

• Meet and communicate regularly with the band and orchestra directors to accomplish their goals each year and funding requests

• Communicate regularly with Officers and Board members

• Abide by and communicate the BOPs bylaws to Board and committee members

• Uphold community standards for behavior compliant with the Haverford School District

• May serve as a member or chair of any committee

• Keep an accurate accounting of all members and their contact information

• Manage annual membership registration process

• Provide oversight of annual nominations process

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Communications Secretary

• One year term, renewable up to two years

• Record monthly meeting minutes and share with board and membership

• Maintain the on-line calendar and communicate any conflicts

• Update and maintain Mail Chimp account

• Send all email communications (aka weekly blast) to BOPs membership and music directors and/or share responsibilities with designee.

• Communicate with Webmaster/Social Media Coordinator to ensure consistent messaging is shared across BOPs’ communication platforms

• Have access to the membership list

• Maintain list of Officers and Board members including contact information

• Maintain files in Google Drive and provide access to Board members

• Support the annual nominations process and identify potential candidates from the membership list

BOPS Coordinators:

All positions are one-year renewable terms unless otherwise stated. These are not elected positions. Coordinators are responsible for checking that volunteers have their PA volunteer clearances unless otherwise stated below.*

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• High School Orchestra Liaison

  • Represent the interests of the orchestra membership and act as liaison between that membership, the orchestra director, and the BOPs Board

  • Coordinate all chaperones and volunteers for orchestra events including local adjudicated competitions.

  • Manage volunteers for Haverford Township Day performance in October

  • Coordinate the Kindergarten Concert performance in February

  • Coordinate Senior Recognition program in the spring

  • Arrange/provide support at concerts as needed

  • Assist orchestra director in other areas as requested

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• Middle School Orchestra Liaison (works with Middle School Band Liaison)

  • Represent the needs of the middle school membership and communicate them to the orchestra directors, and BOPs Board

  • Coordinate all chaperones and volunteers for events

  • Coordinate High School course scheduling meeting for 8th grade band and orchestra families in February

  • Serve as coordinator for Middle School band trips

  • Arrange/provide support at concerts as needed

  • Assist in the fitting, distribution, collection and maintenance of student orchestra uniforms

  • Assist middle school music director(s) in other areas as requested

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• High School Orchestra Uniform Co-Coordinator (1 open position)

  • Coordinate the fitting, distribution, collection and maintenance of all uniforms for the Orchestra and Wind Ensemble

  • Coordinate volunteers needed to accomplish the above

  • Communicate the uniform needs to the Music Directors

  • Coordinate purchase of uniform-related needs using the Doghouse account

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• Color Guard Coordinator

  • Represent and assist with the interests of the color guard membership and act as liaison between that membership, the color guard coaches, the band director, and the BOPs Board

  • Arrange/provide support at events as required

  • Senior Recognition Banquet Coordinator

  • Oversees the organization and planning of year end celebration for all graduating seniors

  • Communicates with Scholarship Coordinator to get names of students

  • Coordinates all aspects of the banquet including volunteers and MCs

  • Includes recognition of parents who have served or are serving on the BOPs board

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• Scholarship Coordinator

  • Serves as Chair to the Scholarship Committee and oversees the application and selection process

  • Works with music directors to review applications

  • Coordinates with Treasurer to process checks for the students

  • Provides Senior Banquet coordinator with list of recipients and checks

If you are interested or have questions, please contact haverfordbops@gmail.com

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